Communication tools like Slack have revolutionized how we interact in the modern workplace. Not long ago, we relied entirely on emails or phone calls to communicate with colleagues and clients. Slack has been a game changer for effective communication, as it provides a single platform to quickly exchange ideas and documents.
That’s probably why you need to add more workspaces to your Slack account, as this allows you to better collaborate with your internal teams, other professional groups, or clients. This article will cover some tips to help you add and manage multiple Slack workspaces.
How to Add Another Slack Workspace on Your Desktop
Whether you are a freelancer or a remote worker, your Slack account can be your single point of communication, as it supports multiple workspaces without switching between multiple accounts.
You can add various Slack workspaces to the same account and have them appear on the left-hand side of your Slack dashboard. Note that you can create a new workspace or sign into another Slack workspace you have been invited to.
1. How to Create a New Workspace Using Your Slack Account
- Log into your Slack account. You can do this via the Slack desktop app.
- Click on the + (Plus sign) that appears on the left side of your dashboard and select Create a new workspace.
- You will be redirected to a web page where you will be asked to enter your email address. Make sure you use the same address associated with your Slack account.
- Name your workspace and click on Next.
- You can add a list of emails for the people you want to invite or Copy Invite Link and click on Skip this step.
- You will be asked to state what your team is working on, for example, a project, campaign, or event—add the appropriate option in the box and click Next.
You are set! All that’s left for you to do is customize your new Slack workspace.
2. How to Sign Into an Existing Workspace Using Your Slack Account
- Open the Slack desktop app and sign into your account.
- Click on the + (Plus sign) on the left side of your screen and select Sign into another workspace.
- A Slack web page will open in your browser, asking you to add your email address. Use the email address you initially provided to receive the Slack invitation link.
- A list of Slack workspaces associated with that email address will appear—select the workspace you would like to join and click Open.
3. How to Add Another Slack Workspace on Your Smartphone
Using Slack’s mobile app is one of the best ways to manage all your workplaces and stay connected on the go. You can easily add a workspace, create channels, receive and send messages, share files, and more. Here’s how to add another Slack workspace from your smartphone:
- Open the Slack app on your device. Tap on your current workspace’s name in the top left corner and select Add a Workspace from the list.
- You will see a list of Slack workspaces associated with your email; tap Add next to the workspace you want to join.
- If you haven’t signed in to the workspace yet, tap on Sign in to another workspace and select Sign In with Workspace URL at the bottom.
- Enter the workspace URL and tap on Continue. Add your email address and password, and tap on Sign in.
The new Slack workspace will be added to your list of workspaces. You can then switch between them by tapping on the workspace’s name in the top left corner.
How to Deal With Notification Overload From Multiple Slack Workspaces
Notification overload from multiple Slack workspaces can quickly become overwhelming. To combat this, you can adjust your notification settings on each workspace. Here are some tips for doing it.
1. Mute Specific Channels
One of the downsides of using real-time, internal communication tools like Slack is the overwhelming number of notifications you receive. This becomes worse once you add multiple workspaces to your Slack account.
Thankfully, you can cope with this issue by muting specific channels, preferably those with a high message volume or those providing information not directly linked to your work. You can silence such channels by right-clicking on them and selecting Mute channel.
2. Set Notifications for Specific Keywords
The next thing you can do to deal with notification overload in your Slack workspace while staying on top of critical channel messages is to set notifications for specific keywords. For example, when you want to keep an eye on new clients or projects.
To set notifications for keywords, click on your profile picture and select Preferences > Notifications > My keywords. Here, you can enter the keywords you want to track, and a notification badge will appear in your channel list whenever a new message contains those keywords.
3. Set Notification for Mentions
We bet you don’t want to miss out on important messages meant specifically for you. So, instead of getting notified for every new message, which can be pretty distracting, you can only set up notifications for mentions.
To enable this option, right-click the specific channel and select Change notifications. Under Send a notification for select Mentions. You may want different notification settings if you use Slack on your smartphone. If so, you can check the Use different settings for mobile devices box to customize your mobile notification settings on the same page.
4. Customize Your Notification Schedule
Do you often respond to messages outside of office hours or on the weekends? This often leads to extended working hours and exhaustion. This constant connectivity can give rise to an “always-on” culture of work, which can hurt your mental well-being and productivity.
To help create a better work-life balance, Slack allows you to customize your notification schedule so that you only receive notifications during specific times of the day. To do this, click on your profile picture, select Preferences > Notifications, and scroll down to Notification schedule. Here, you can customize when you receive notifications and when they are silenced.
5. Select a Different Notification Sound for Each Workspace
Distinguishing notifications from different workspaces without opening the app is a great way to better manage your time, as you can quickly identify which workspace requires your attention.
To do this, go to the specific Slack workspace, click on your profile picture, select Preferences > Notifications, and scroll down to Sound & appearance. Here, you will find drop-down menus with a list of sounds you can choose from. Repeat this process for all your workspaces, and make sure to select different sounds for each one of them.
Stay on Top of Your Slack Workspaces to Boost Your Productivity
Communication tools like Slack help you to keep in touch with your colleagues and clients, while empowering you to do your work. However, Slack can sometimes become overwhelming due to the high volume of notifications. Thankfully, it comes loaded with features that can help you manage notifications and stay on top of your workspaces.